A swift solution to excel business growth

This multinational professional services firm was analyzing its property strategy to identify how it could procure and manage flex and/or project space more effectively.

To develop a more co-ordinated and proactive approach to utilizing flexible workspace, including acquiring new space at speed.

• Needed the support of an expert partner to improve workspace strategy
• Sought to benchmark all available market options and secure the best available rates in every location
• Project-driven business, resulting in tight timescales in which to procure and occupy space
• Flexibility required in order to upscale space as projects develop
• Additionally, client often has excess or under-utilised space in its portfolio
• The need to attract and retain top quality staff demanded high quality workspace

Instant has worked closely with the firm’s internal teams, utilising market-leading data and consultancy to drive its flexible workspace strategy, resulting in:

• Proactive and strategic management of lease events and acquisitions to increase speed to market, drive savings, inject flexibility and reduce risk
• Whole market coverage, benchmarking options to secure the highest quality flexible space at the best available rates
• Negotiating flexibility into leases to enable expansions or lease extensions at short notice
• Rapid procurement of a number of locations across the UK and Ireland, with spaces ranging from 20 to 400 desks
• "Space activation" consultancy project whereby Instant has helped convert the client's excess space into useable flex space on an ad hoc basis

• Increase speed to market: Instant has helped the business move into space in as little as two weeks
• Leverage actionable insight: Instant gives the firm access to the whole flexible office market, leveraging expertise and local operator relationships to secure the best deal on its behalf every time
• Inject agility into enterprise: From negotiating flexible terms to right of first refusal on buildings, Instant has enabled this client to gain the flexibility needed for projects
• Enable growth and change: The company’s dedicated Instant account manager continues working closely with internal teams to help them evolve their flexible workspace strategy and grow the business
• Enhance financial performance: "Flexcess" consultancy project has enabled the client to transform excess space into flex space at a moment's notice to drive extra income