Global locations, efficient and synchronised management

Our client had a large global portfolio of flexible office locations, but was finding them increasingly expensive and time consuming to manage.

• To drive more consistency and efficiency across the portfolio, without increasing costs

• 56 serviced office locations spread across multiple regions, namely the Americas, EMEA and Asia Pacific
• Lack of strategic and consistent approach to workspace, often resulting in sub-optimal locations or costly acquisitions/renewals
• Dissatisfied with some of its current serviced office providers
• Internal real estate team needed additional local market expertise to assist with contract negotiations and ensure best market rates
• Faced with ever-increasing rents, the client was seeking cost efficiencies

• Instant assessed the client’s entire property portfolio, benchmarking existing locations and identifying areas to drive further efficiencies and cost savings
• Instant implemented a more proactive and consistent overall approach to workspace strategy, helping the client achieve its commercial goals
• Instant provided the client with a dedicated Account Manager to oversee the entire portfolio, managing the contracts, negotiations and renewals for every global location
• The client was so impressed with our service that we took on two additional locations for them

• Focus on core: Liaising with a single point of contact for its entire flexible office portfolio leaves our client free to focus on delivering business for its customers.
• Leverage actionable insight: Utilising market insights and operator contacts, Instant identifies the most suitable locations and secures the best available rates in each market
• Enhance financial performance: Instant has saved the client almost $2 million in rent over five years.
• Inject agility into enterprise: The client relies on Instant’s swift and professional service – we have never missed a deadline.